If you are anything like the Coaches that I work with, your inbox will be busy and you have numerous appointments that need organising.
Along with many others you have looked at your inbox and wished it wasn’t such a mess. And then what do you do?
Nothing, we do nothing about it. We just delete the ones we don’t want and wait around for all the junk mail to come back in again.
So, here are five easy ways to start organising your emails to enable you to declutter, be productive and become more proficient with your email management.
- Take time to unsubscribe to all those email addresses that have built up over time, the random boutique you bought from in 2011, the restaurant you went to many moons ago, the useful offer you saw online, I think you get the drift. You will be astonished by how much that will help in starting to declutter your inbox!
- Filter your emails into different folders. Those that you don’t need to see immediately can instantly be filtered out of your inbox to look at later when you have time.
- Categorise or label. If you have emails coming from all over the place and want to recognise what they are at a glance in your inbox, set up a label or categorise them. So, if you are waiting for that important email from a client and don’t want to scroll through each time to check whether or not it has come in, add a label to that particular client. It will then stand out from the rest. If you are sharing an inbox with someone, set up some categories so you know who has done what.
- Set time aside each day to check emails. If you are popping in and out of your inbox all day long, your concentration and productivity suffers. So, turn those notifications off and pop in once, twice or three times a day for half an hour at a time. You will find that not only will you be more productive when it comes to your emails, your concentration on other tasks will be better as you will have no distractions.
- Use the task box and flags, this is the symbol at the bottom of the screen on the left-hand side with the tick. It allows you to add tasks and to do’s and helps you to keep on top of those all important jobs. You can flag relevant emails as well and these will also show up in the task box for you to look at later.
Hopefully, these few tips will help you organise those pesky emails more efficiently but if you would like some more information on how I could help you with your email management please do contact me at firstname.lastname@example.org or take a look at my website, www.theumbrellatree.co.uk.